Record Management
From WARCWiki
The "records matrix" below lists key cub records and a brief definition of record management responsibilities. Its purpose is to ensure that key records, including regulatory and statutory records, are clearly identified and maintained.
| Record Identification | Who Creates | Comment | Who Retains | Retention Time |
| Constitution | Secretary | Current and obsolete revisions. | Secretary | Permanent |
| By-Laws | Secretary | Current and obsolete revisions. | Secretary | Permanent |
| Articles of Incorporation | Secretary | Current and obsolete revisions. | Secretary | Permanent |
| Annual Registration - MN Secy of State | Secretary | Confirming non-profit status. | Secretary | 7 years |
| Annual Registration - MN Attorney General | Secretary | Confirming charitable organization status | Secretary | 7 years |
| Annual Report to IRS | Treasurer | Currently on electronic Form 990N. Hard copy to Secretary | Secretary | 7 years |
| Minutes of Meetings | Secretary | Currently included in Hamgram. | Secretary | Permanent |
| Insurance Policies | Treasurer | Copy to Secretary. | Secretary | 3 years |
| Bank Account Records | Treasurer | Check registers, bank statements, signature cards. | Treasurer | 7 years |
| Treasurer's Quarterly Reports | Treasurer | Copy to Secretary for inclusion into minutes. | Treasurer | 7 years |
| Hamgram or Equivalent | Appointed person. | Currently generated by Secretary. | Secretary | Permanent |
| Club Station Records. | Club Station Custodian | Copy to Secretary - Call sign assignment, repeater frequency assignments, etc. | Secretary | 3 years |
